Add-On Features
We are constantly working to improve BarCloud by adding new features. The base features that are included
in our software are enough for most users, however, if you need a more advanced solution, our add-on
features help to make our system adaptable to your exact inventory management and asset tracking needs.
Advanced Stock Inventory
The base system functionality of our online inventory management
and asset tracking software is for basic, quantity–based inventory
such as nuts and bolts, bin items, or boxes, cases and pallets of
product. Advanced Stock Inventory is available for businesses that
need to track quantity–based stock inventory, including:
Batch lot inventory: Food, chemicals, medical supplies or production lot tracking
Serialized inventory: Appliances or electronics
Serial with quantity inventory: Textile rolls, chemical drums and totes
Inventory with expiration dates: Food items or medicine
Non–inventoried items: Labor hours or low/no value piece parts.
Last In, First Out (LIFO) and First, In First Out (FIFO)
Multiple Sites
The Multiple Sites feature allows a specific set of users
to connect to their own independent content and data.
Users from different locations or groups sync their data
with a master database. The users have access to their
individual data on the master database, but no access to the
data of other groups or locations. A master administrator is
able to access and view all data from all locations or groups.
Master administrators also have the ability to run global
reports and set up users by individual sites.
Top stock inventory features
Data Import
This feature allows you to import your inventory and asset data
quickly and easily from an Excel spreadsheet or text or CSV file.
Importing your data can be done in 3 easy steps:
1. Select where you want the data to go
Select the destination data file to which you will import
2. Find the data you want to import and match-up fields
Navigate to the source CSV, text or Excel file
Map the data fields of interest
Validate the data: Once validated, the data will populate the corresponding
mapped fields onscreen
3. Perform the import
Save this particular import setup with a unique name for future imports
QuickBooks Integration
ASAP BarCloud fully integrates with QuickBooks, giving you barcode
capabilities to extend the usability of QuickBooks. Stockroom and
warehouse tasks using hand-held mobile barcode scanners means
that you can do away with your repetitive QuickBooks accounting
tasks such as generating bills, item receipts, inventory adjustments
and invoices — with our inventory and asset software, these tasks
are done for you automatically.
BarCloud integrates with:
- QuickBooks Online
- QuickBooks 2007+
- QuickBooks Pro
- QuickBooks Premier
- QuickBooks Enterprise
Data Backup with Box
We partner with Box to give you peace–of–mind when it comes to backing
up and securing your inventory and asset content online.
With just a push of a button in ASAP BarCloud, businesses can quickly
backup critical data to Box servers. It's a convenient and easy way to
protect your company from disaster.
More than 150,000 businesses and 90 percent of Fortune 500 companies
use the Box service, a dynamic, flexible content management solution that
empowers users to share and access their data from anywhere, while pro-
viding IT with enterprise-grade security and oversight into how that data
moves within their organizations. Content on Box can also be accessed
through mobile applications and extended to partner applications.
All stock inventory features
Track all inventory received- Track work-in-process (WIP)
- Receive using purchase order (PO) or without PO
- Receive to a default location or scanned location
- Receive using unit of measure (UOM) multiplier
- Issue to customers / jobs / production / scrap
- Allow same stock number at multiple locations
- Record all inventory issued by destination
- Issue against sales order (SO) or without SO
- Automatic reordering of inventory
- Maintain standard inventory cost
- Maintain supplier information
- Categorize raw materials, WIP, finished goods
- Conduct physical inventory or cycle count
- Reconcile physical inventory to book inventory
- Manage kits / assemblies
- Create inventory lists, bill of materials & pick lists
- Generate management reports
- Export data via PDF, Excel, Word, HTML, etc.
- Print barcode labels and catalogs
- Provide global and local inventory levels
- Support random and dedicated put away
- First In, First Out (FIFO) control
- Analytical graphs and charts for viewing data
- Use cabled and portable scanners
- User configurable to your specifications
Top asset features
Check Out and Check In
Check out / Check in works much like a library card — companies can attach
a due date to assets they are loaning out such as computers, phones, IT
equipment, tools and more. When the asset is checked back in, it is then
made available to others.
This feature is useful for businesses that are "loaning" their assets to
employees or clients, such as construction companies, healthcare clinics,
hospitals, emergency response companies and others.
Use the Check Out / Check In feature for things like:
- .Documents
- .People
- .Samples
- .Boxes
- .Equipment
- .Records Archive
- .Tools
- .Contracts
Data Import
This feature allows you to import your inventory and asset data
quickly and easily from an Excel spreadsheet or text or CSV file.
Importing your data can be done in 3 easy steps:
1. Select where you want the data to go
Select the destination data file to which you will import
2. Find the data you want to import and match-up fields
Navigate to the source CSV, text or Excel file
Map the data fields of interest
Validate the data: Once validated, the data will populate the corresponding
mapped fields onscreen
3. Perform the import
Save this particular import setup with a unique name for future imports
Data Backup with Box
We partner with Box to give you peace–of–mind when it comes to backing
up and securing your inventory and asset content online.
With just a push of a button in ASAP BarCloud, businesses can quickly
backup critical data to Box servers. It's a convenient and easy way to
protect your company from disaster.
More than 150,000 businesses and 90 percent of Fortune 500 companies
use the Box service, a dynamic, flexible content management solution that
empowers users to share and access their data from anywhere, while pro-
viding IT with enterprise-grade security and oversight into how that data
moves within their organizations. Content on Box can also be accessed
through mobile applications and extended to partner applications.
All asset features
- Track assets by location
- Track whether asset is active or inactive
- Track serial number and model number
- Enable data field renaming
- Enable addition of new items in the field
- Conduct standard reports for depreciation
- Assign asset categories
- Reconcile physical asset inventory to book inventory
- Keep asset pictures, documents & videos online
- Generate management reports
- Maintain asset cost records
- Record notes for each asset
- Print barcode labels and catalogs
- Export data via PDF, Excel, Word, HTML and more
- Use commercial, off-the-shelf hand-held scanners
- Work with virtually all types of asset labels
- Easy to use, menu-driven software
- No programming required
- User configurable to your specifications
- Drag and drop functionality for transactions & menus
- Easy reference graphical dashboard display
- Unlimited, customized report editing