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Case Studies

Agriculture

Growers use customized ASAP Systems' solutions to track large volumes of agricultural products.  Accurate tracking improves their bottom line by streamlining the process that produce goes through from the field onward.  It is important to know the location, quantity and even the labor involved with any particular crop.  Receipts are produced for the crew members to redeem for compensation, replacing handwritten "chits."  These receipts match- up with barcode receipts that are scanned directly into their Great Plains™ accounting system. This system not only simplifies the complexities of hand-entered field payroll and product receipts, but more importantly, it provides immediate and clear course of action in the case of product recalls.  Previously great quantities of product had to be recalled from distribution in order to intercept suspect product.  Now each pallet of product is tracked accurately from harvest through distribution.

Banking/Finance

A major credit card company uses ASAP Systems' Check In/Check Out advanced feature to keep track of their backup data archive.  An accurate and efficient way to keep track of huge warehouses of stored items was required.  Customized inventory input and allowances for item movement satisfied their audit requirements.

Leading financial institutions use ASAP Passport for asset tracking to manage their appropriated (capital) assets.  The system is customized specifically for their sizable asset tracking and reporting requirements.  Officials quickly print custom barcode labels and add new items at branch offices using portable barcode terminals.  ASAP Passport has replaced paper inventory tallies and provides custom reports and database links.

An independent insurance company uses the Check In/Check Out advanced feature to keep track of their stored files.  By allowing file to box associations, it is quick and easy to store large numbers of files in specific storage locations for easy retrieval.  No need for Excel spreadsheets!

Chemical

Chemical manufacturers use ASAP Systems' Check In/Check Out advanced feature to track complex variables pertaining to drums of chemicals traveling to and from customer sites.  These drums must pass through a series of critical steps including inspection, repair, cleaning and refilling.  Check In/Check Out simplifies the process and ensures accurate tracking and reporting on these procedures.

A West Coast chemical management and disposal company uses ASAP Passport for inventory management to track received, stored and disposed chemical drums.  Mobile barcode scanners, customized barcode labels and ease of use are integrated into a complete tracking system.

Disaster Recovery

A nationwide disaster recovery firm tracks equipment and supplies to and from disaster sites using ASAP Systems' Check In/Check Out advanced feature, which is customized to their unique requirements.  The flexibility, reliability and customized features of ASAP Systems' solutions are the reason they replaced their aging ToolWatch™ system with a powerful client/server system that is operated out of their national data center.

A leading disaster recovery company tracks equipment to and from job sites using the Check In/Check Out advanced feature with ASAP Passport.  Both cabled and portable scanners are used, resulting in efficient and accurate tracking of deployed equipment.  Inventory availability, job specific reporting and integration with the company's enterprise business software are keys to this firm's success.

Consumable/expendable inventories are tracked by using ASAP Passport for inventory management, which allows fast and accurate inventory control.  Simple receive, move and issue scans allow for error-free inventory levels—the system tells you which items are getting low so that you can reorder more.

Distribution/Services

A West Coast business school tracks course materials with an ASAP Passport for inventory management.  Automating the warehouse with barcode scanning technology reduced physical inventory variances from 15 percent to less than 1 percent in the first week alone.  The kitting functionality allows the course material kits to be assembled quicker by automatically processing the materials issued.

An East Coast textile import-export company uses ASAP Passport for inventory management  to keep track of incoming shipments with a customized electronic data interchange (EDI) function for their advance ship notices (ASNs) provided by suppliers.  Customized transaction and packing receipts provide further value to this system.

A Southeastern property management company uses ASAP Passport for inventory management to track building materials used at their many apartment buildings.  Inventory levels at the warehouse and storerooms are tracked accurately in addition to the materials used for each apartment.

A regional gas company with 10 warehouses uses portable scanners and our data collection software as a front end to their enterprise Oracle system.  We customized the data collection routine to match their physical inventory requirements and the resultant data is posted as a text file on a host workstation.  No need to have staff programmers spend untold time and energy on a project which we can provide immediately and in a cost-effective way!

Education

A leading university has implemented a customized version of ASAP Passport for inventory management to track chemical and biological supplies.  Running on the university intranet, ASAP Passport has streamlined the process of inventory, issuance and reorder of these materials.

ASAP Passport for asset tracking has helped a number of school districts establish a high level of accountability and save big money in tracking underutilized assets and putting them to use.  Information made available to purchasing departments is a first line of defense against the acquisition of redundant assets.

Federal Government

ASAP Systems' Check In/Check Out advanced feature is key for many federal agencies that require tracking of original documents and restricting copies of these originals.  Locations of classified documents, reports, contracts and memos must be known at all times with an auditable history showing who has been in control of which items and when.  Customizations include item movement authorization, complete disposition reporting, disposal scheduling, data archiving and system redundancies which allow for secure and protected data.

Government

A Southeast building contractor uses ASAP Systems' Check In/Check Out advanced feature to keep track of tools at a construction site.  Since this site is a jail, it is vital that all tools are accounted for at all times.  With dozens of contractors and hundreds of tools to be checked out and returned, a streamlined and accurate system is needed.  Any tool not accounted for causes an immediate facility lock-down situation, and our system helps them avoid that.

A California county Superior Court uses two of our specialized systems for county-wide inventory and asset tracking.  ASAP Passport for inventory management allows them to handle inventory control in their multiple warehouses and serves as an effective tool to track cost center usage.  ASAP Passport for asset tracking manages their fleet of deployed IT equipment, office equipment, furniture and other high dollar value assets.

This California county uses Check In/Check Out to keeps tabs on election voting equipment such as ballot boxes, scanner machines, PC cards, seals and other critical items.  Everything that was sent to the precincts is quickly and easily scanned back in upon returning to the main warehouses.  They also use ASAP Passport for inventory control of election consumables such as supplies, forms, flags and election-specific handouts.  Auditable history files are a standard feature of all ASAP Systems' solutions—having the ability to run reports based on a given election and/or precinct is extremely beneficial.

Healthcare

A Southwest healthcare provider uses ASAP Passport for inventory management to track clinical supplies used during medical procedures.  Accountability is key and our customized hand-held scanner software allows for easy and complete record keeping of doctors, patients, procedures and supplies used.  The use of barcodes streamlines all aspects of data collection and the administrator generates accurate and timely reports at the touch of a button.

Hospitality

The US Army, Navy, Air Force and Marine Corps track both appropriated (capital) and non-appropriated assets in housing facilities using a customized version of ASAP Passport.  Checklist reports within ASAP Passport make tracking these assets simple.  High value serial numbered items are tracked along with day-to-day consumables/expendables.

Manufacturing

A luxury yacht builder tracks specialized parts from giant diesel engines to gold plated nuts and bolts.  ASAP Passport for inventory management streamlines this process and serves as a front end to their Great Plains™ accounting system.

A leading systems integration company with presence on both coasts uses ASAP Systems' Check In/Check Out advanced feature to track high dollar value electronic equipment as it is used in project builds.  Multi-level associations allow for rack, chassis, mother board and daughter board location tracking.

This world-class electronics manufacturing company uses portable scanners and our data collection software as a front end to their enterprise Oracle Assets system.  We customized the data collection routine to match their physical inventory requirements, and the resultant data is posted as an XML file on a host workstation.  No need to have staff programmers spend untold time and energy on a project which we can provide immediately and in a cost-effective way!

Military

A major US Army depot tracks the movement of disassembled helicopter sub-assemblies as they move through various shops around the depot for refurbishment.  This customized version of ASAP Passport for inventory management runs on a Citrix™ server with a web-enabled client—eliminating terminal by terminal configuration.

An overseas military contractor uses ASAP Passport for inventory management to keep track of armament and supplies in overseas warehouses.  Our system works in conjunction with their web-based master inventory system to allow personnel access to the inventory data. The barcode system acts as an extension of what they already had in place thus enhancing the initial investment.

No more paper log sheets for this aerospace and defense company which now uses ASAP Systems' Check In/Check out advanced feature for their classified document tracking.  PC workstations with USB cabled scanners are located at the vault doors to scan the documents out and back in again.  All documents are known to be in the vault or assigned to personnel, with printed and emailed reports showing who has what and for how long.

Municipalities

A number of city and county municipalities use customized versions of ASAP Passport for inventory management to front-end legacy mainframe systems.  ASAP Passport's front-end permits them to enjoy the benefits of barcode-based multi-warehouse inventory control while keeping the organization in sync with the batch and ODBC data interfaces custom designed for them by ASAP Systems.

A number of city and county municipalities use customized versions of ASAP Passport for asset tracking for simple, straightforward fixed asset tracking and depreciation reporting.

Police Dept.

A typical police department uses ASAP Passport to streamline and automate property and evidence rooms.  Our software prints the shelf location barcode labels as well as the individual evidence labels, greatly enhancing the speed, accuracy and accountability of  documenting the evidence information and the the storage location.  Built-in reports for chain of custody, disposal dates, inventory by evidence type, etc. all allow for less time and energy wasted by officers and property room technicians.

An attorney general's office uses a customized ASAP Passport to collect evidence and print labels in the field via laptop PCs—that data is then is synced to the main system.  We've implemented signature capture pads and biometric fingerprint devices to authenticate every person involved with the evidence.  This streamlines the system and increases accountability.

ASAP Systems Live Support - Inventory Management- Asset Tracking- Barcode Solution