Inventory Management System Overview

The complete inventory system —configurable and easy to use.


What is an Inventory System?

An inventory system combines the use of computer software, barcode scanners, printers, and mobile devices to streamline the management of inventory (e.g. goods, consumables, supplies, stock, etc.).

Whether you are tracking inventory used to perform a service or sold to customers, using a digital inventory system provides staff accountability by establishing a chain of custody.

inventory management system overview

How Inventory Control Works

At its core, inventory control ensures your organization always has the right amount of stock. Understock and overstock can lead to lost revenue while also allowing the competition to gain an edge over you.

By efficiently tracking quantities across storage locations, you’re able to forecast future inventory needs. Eliminate manual labor by logging inventory data in real-time while the scheduling ensures you’re able to stay atop of your business operations at all times.

Common Applications

  • Warehouse
  • Stock and supply rooms
  • Distribution
  • Offices and classrooms
  • Facilities management
  • Packaging
  • Works in Progress

Popular Transactions

  • Create purchase and sales orders
  • Receive, put away, adjust, and dispose inventory
  • Pick, pack, and ship
  • Physical inventory and cycle counts
  • Create, run, schedule, and share reports
  • Print barcode labels
  • Use mobile devices to manage barcodes

Why Use ASAP Systems Passport

Improve your Bottom

inventory management system overview

Reduce inventory control costs and always have the right amount of supply.


inventory management system overview

Easily identify stock inventory with barcode technology and mobile management solutions.

Improve Company Workflow

inventory management system overview

Instantly share inventory data with colleagues and automate inventory control tasks.

Why have staff spend time performing tasks which can automated? By using Passport, you can improve accuracy by up to 100% by eliminating human data entry errors. Even if you’ve never used an inventory system, Passport is designed for all users regardless of experience.

inventory management with barcodes

Barcode-based Inventory Control

Create and print barcode labels

Tag each inventory item with personalized barcodes from a single location. By identifying inventory, you can make the best use of company resources while improving efficiency. Passport makes manually cataloging items a thing of the past.

Smart Data Grids

Customize fields and columns to fit your needs

Customize the system configuration to fit the needs of your staff. Inventory systems allow you to easily perform batch actions, sort data, and adjust your data layout in the data grid view.

inventory system with smart data fields
inventory management reports

The Most Configurable Inventory Reports

Report on the data that matters to you

Passport provides a comprehensive reporting feature with no limit on the number of reports you can generate. You can configure and generate reports with Passport's user friendly editing tool. The built in task manager also ensures that you’ll meet even the toughest schedules. You can track essential information such as expiration dates or other information to get a better handle on business operations.

Is an Inventory System Right for You?

  • Are you looking to cut overhead without sacrificing efficiency?
  • Have you ever had more than one data entry error?
  • Has incorrect inventory ever been shipped out by accident?

If you answered yes to any of these questions, contact us today to see how we can help solve your problems!

Want to learn more?


ASAP Systems Live Support - Inventory Management- Asset Tracking- Barcode Solution