Check Out / Check In 

Check Out / Check In works much like a library card — companies can attach a due date to assets they are loaning out such as computers, equipment, tools and more. When the asset is checked back in, it is then made available to others. This management process is made easy through the use of mobile or cabled barcode scanners.

This advanced management feature is useful for businesses that are "loaning" their assets to employees or clients, such as construction companies, healthcare clinics, hospitals, EMS, schools, and others.

In addition, businesses have the ability to create customizable reports to show assets that are currently checked out to a person and/or location. Check Out/Check In reports can show history of events in regards to assets that were checked out and checked back in using a barcode scanner.

Check Out/In Video

Watch the video to view a live demonstration of the check out/in feature's management functionality in Passport so you can understand its value to your barcode tracking operations.


Passport Mobile App

Use the Passport mobile app to check out and in equipment, tools, documents, and more.
Assign due dates to when assets are checked out and need to be returned.

Mobile Equipment Transactions

Use the Passport mobile app to check out and in assets to a person or location.

Analytics and Reporting

Configure and create an analytical report on the Passport mobile app on assets that are checked out and checked in.
Create your own report on assets that are checked out and checked in.

Check Out-In on Passport

Assets checked out and in are also connected and managed on the desktop in Passport.

Check Out-In Reports

Increase accountability by developing a report to determine who the assets are checked out to and when they are due back.

Asset Data Grid

Configure the asset data grid by picking and choosing what columns within the data grid you want to display, hide, reorganize or sort for your asset management needs.

Advance Feature Uses

  • Documents

  • Samples

  • Equipment

  • Tools

  • People

  • Boxes

  • Records Archive

  • Contracts

  • And Many Others


  • Increased accountability and management control

  • Realize cost savings from reduced inventory

  • Eliminate the high error incidence of book based tracking

  • Eliminate missed maintenance and calibration schedules

  • Account for lost and misplaced equipment

  • Reduce time for physical inventory

  • Immediate access to current item locations

  • Rapid payback of system cost

  • Track location status

Tracking Features

  • Transactions are date and time stamped

  • Auditable movement

  • History file

  • Standard reports for checked out items

  • Assign due dates

  • Generate overdue notices

  • Add new items into inventory

  • Maintenance and calibration scheduling

  • Establish parent–child relationship


  • Conduct physical inventory with barcode scanning

  • Reconcile physical inventory to book inventory

  • Generate management reports

  • Data export via Excel

  • Print barcode labels and barcode catalogs

  • Easy-to-use, menu-driven interface

  • No configuring or programming required

  • Use cabled and portable barcode scanners

  • User configurable to your specifications

ASAP Systems Live Support - Inventory Management- Asset Tracking- Barcode Solution