Many educational institutions may realize financial loss due to the mismanagement of assets. We know that school asset management can be a tedious task with numerous items to manage. Implementing an Asset Tracking Solution is the most efficient way to manage assets within the education industry. ASAP Systems, the leader in Inventory System and Asset Tracking Solutions based in Austin, Texas has developed unmatched expertise with our highly-configurable Inventory Systems to fit every industry.
How Can Schools use an Asset Tracking Solution?
An Asset Tracking Solution Helps Manage the School’s Library.
Imagine having over 10,000 books in the library. How can the school track all these books? Who checked out each book and when is it due to being returned? A library system can be properly managed by an Asset Tracking Solution, using the following Feature, “Check-out, Check-in”. This feature allows the school to easily automate the process of borrowing books.
For instance, Robert, a student, is required to read a particular book for class. The librarian checks out the book for Robert and assigns a due date when he should return it. Once the book is returned, the book becomes available again on the shelves ready for another student to take it.
What happens when the required book is not available and another student has checked it out? When will the book be available again? The “Reservation” Feature allows Robert to reserve the book once it’s available again. The librarian also chooses a timeframe when the book should be checked-out and a due date when Robert should return it.
Tracking the Issuance of Equipment.
Schools have equipment that is used for multiple purposes. It is essential that teachers and students have the required equipment whenever and wherever they need them. For example, Ronda, a teacher, wants to prepare a presentation for her students in the main auditorium. First, Ronda has to list the items she needs for the event. Then, she checks to see if the auditorium is available that day. She also needs equipment such as the microphone or any audiovisual support …all this can take a lot of time for Ronda if she is checking it manually. When the school implements an Asset Tracking Solution, Ronda will spend only minutes setting up her presentation.
Equipment is being issued all the time in schools and it can be challenging to keep track of them all. Some equipment could be small items which are issued without being properly recorded. Manual recording is always subject to human error which may add to the challenge of tracking equipment.
Why not consider a way to eliminate these problems by automating all tracking to ensure an efficient workflow around the school?
Cut down on equipment repair costs.
Schools nowadays are filled with electronic equipment. Electronics such as smart boards, computers, and monitors need to be constantly maintained in order to function properly. How can the maintenance team track all of them? An Asset Tracking Solution is the answer!
Let’s take for example computers. It is vital to keep the mouse, keyboard, and openings clean at all times. Cords and e-Debris should be organized. Schools could use the maintenance feature which will allow them to never miss scheduled maintenance of any equipment. The Asset Tracking Solution will trigger alerts of upcoming maintenance events.
Imagine reading through large folders to check maintenance schedules. With an Asset Tracking Solution, it could not get any easier!
What if the school has multiple campuses? No problem!
Many schools have multiple campuses and may need to move items from one location to another. The Asset Tracking solution can support multiple sites and can make the transactions easily. This Feature allows the different campuses to share a master database. Each school could then be granted access only to their independent content and data.
This feature allows upper management to have the power to access and view all data from all schools. It gives the ability to run global reports and to keep an eye on all the different campuses.
Malcolm X said, “ Education is the passport to the future, for tomorrow belongs to those who prepare for it today.” The education industry is very important for all people seeking to learn. We should manage it wisely and efficiently.
If you are interested in a no-obligation free trial of our Asset Tracking Solution, please click here. We would be more than happy to get you started!