An asset tracking system combines desktop software, barcode scanners, barcode labels, and mobile devices to streamline the tracking of assets (e.g. equipment, items, tools, etc.) from acquisition to retirement in an organization. This could be a small office or multiple facilities spread across the country.
At its core, asset tracking works by performing three main functions — documenting asset attributes, location identification, and tracking movement. There's other activities that take place such as taking pictures, capturing signatures when items move, scheduling maintenance events, performing maintenance events, depreciation calculations, and many more. The act of performing physical inventory on your equipment and items is another input to an asset tracking system that allows it to accurately manage your shared resources.
Because a software system is the logical leap forward from using spreadsheets or paper-based log sheets to manage assets. Asset tracking systems provide a comprehensive solution for companies that need help taking physical inventory, maintaining accountability, and controlling physical assets both on and off-site. It is very easy to lose track of the resources your business still relies on outdated forms of asset management, especially when dealing with hundreds of assets.
IT assets (i.e. IT equipment) are purchased and then deployed or implemented at work stations across multiple locations. Then business needs and personnel change, which scramble the IT setup. This common sequence of events is incredibly difficult to track because of the speed and unpredictability of which it occurs. Monitoring the costs, usage, product details, and locations of the assets accurately is a critical challenge. In order to stay ahead of this potential liability, asset control solutions such as Passport help streamline tracking efforts and reduce associated expenses.
Laptops, smartphones, tablets
Hardware & machinery
Fixtures and installations
Legal documents and contracts
Licenses and forms
Duration at site locations