Asset Tracking System

A complete guide to what asset tracking system is, how it works, and the benefits users receive.

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Inventory system and asset tracking customer logo2
Inventory system and asset tracking customer logo3
Inventory system and asset tracking customer logo4
Inventory system and asset tracking customer logo5

What is Asset Tracking System?

An asset tracking system combines desktop software, barcode scanners, barcode labels, and mobile devices to streamline the tracking of assets (e.g. equipment, items, tools, etc.) from acquisition to retirement in an organization. This could be a small office or multiple facilities spread across the country.

At its core, asset tracking works by performing three main functions — documenting asset attributes, location identification, and tracking movement. There are other activities that take places such as taking pictures, capturing signatures when items move, scheduling maintenance events, performing maintenance events, depreciation calculations, and many more. The act of performing physical inventory on your equipment and items is another input to an asset tracking system that allows it to accurately manage your shared resources.

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Office equipment and furniture

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Job site equipment and tools

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Field service equipment tracking

Popular System Functionality

Print barcode labels
Take asset pictures with smartphone
Overdue alert
Perform physical inventory
Warranty expiration alert
Signature capture
Asset Tracking System icon 7Create, run, schedule, and share reports

Full Features List, Click Here

The starting point to knowing what you have is to uniquely identify each and every item. Most assets like electronic equipment have a unique identifier already such as their serial number. But they don't always have an easily scannable barcode of the serial number.

Plus, the items you need an asset tracking system for might not have something like that. That is why asset barcode labels exist, you can print your own or buy pre-printed barcode labels. Once you've got a method for identifying everything then you're well on your way to knowing what you have.

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Locating assets is a critical task for many businesses. Typically, company-owned resources are stored and then shared throughout an office or spread out to multiple locations. Assets are moved when needed by individuals or to be made available for different projects. The challenging part is keeping track of all the movement and changes of possession over time.

With the asset tracking software, you can look on your pc to quickly find out where each asset is located and see who the assigned custodian is. Furthermore, if an item has been checked out or reserved for a period of time, you can find out when it will be returned, shipped back, or made available again..

Locating assets is a critical task for many businesses. Typically, company-owned resources are stored and then shared throughout an office or spread out to multiple locations. Assets are moved when needed by individuals or to be made available for different projects. The challenging part is keeping track of all the movement and changes of possession over time.

With the asset tracking software, you can look on your pc to quickly find out where each asset is located and see who the assigned custodian is. Furthermore, if an item has been checked out or reserved for a period of time, you can find out when it will be returned, shipped back, or made available again..

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Over time assets age and need to be fixed or maintained. These services are needed to ensure assets retain value and remain usable to the business. Keeping track of asset value throughout its lifecycle is important to the many businesses because of the effect on financial statements

Managing your assets with a tracking system allows you to log purchase order info, planned maintenance activities, and the details of the services performed in a digital database. You can even create alerts that are automatically sent when the dates are approaching. Calculating each asset’s value can be done in the software at any time, with your choice of depreciation method.

Because a software system is a logical leap forward from using spreadsheets or paper-based log sheets to manage assets. Our Asset Tracking System provide a comprehensive solution for companies that need help taking physical inventory, maintaining accountability, and controlling physical assets both on and o-site. It is very easy to lose track of the resources your business still relies on outdated forms of asset management, especially when dealing with hundreds of assets.

IT assets (i.e. IT equipment) are purchased and then deployed or implemented at work stations across multiple locations. Then business needs and personnel change, which scramble the IT setup. This common sequence of events is incredibly difficult to track because of the speed and unpredictability of which it occurs. Monitoring the costs, usage, product details, and locations of the assets accurately is a critical challenge. In order to stay ahead of this potential liability, asset control solutions such as Passport help streamline tracking efforts and reduce associated expenses.

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  • Laptops, smartphones, tablets
  • Hardware & machinery
  • Computer accessories
  • Vehicles
  • Construction tools
  • Medical equipment
  • Fixtures and installations
  • Delivery receipts
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  • Medical records
  • Financial records
  • Stockrooms and supply rooms
  • Legal documents and contracts
  • Licenses and forms
  • Work/Labor hours
  • Duration at site locations
  • Patients
  • Employees
  • Project time
inventory-system
  • Laptops, smartphones, tablets
  • Hardware & machinery
  • Computer accessories
  • Vehicles
  • Construction tools
  • Medical equipment
  • Fixtures and installations
  • Delivery receipts
  • Medical records
  • Financial records
  • Stockrooms and supply rooms
  • Legal documents and contracts
  • Licenses and forms
  • Work/Labor hours
  • Duration at site locations
  • Patients
  • Employees
  • Project time

It’s time to upgrade to a complete Asset Tracking System.

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