An asset tracking system combines desktop software, barcode scanners, barcode labels, and mobile devices to streamline the tracking of assets (e.g. equipment, items, tools, etc.) from acquisition to retirement in an organization. This could be a small office or multiple facilities spread across the country.
Watch the overview video, and learn more about our widely used Asset Tracking Solution. At ASAP Systems we provide a best-in-class, complete Barcode-Based Asset Tracking System that is a combination of hardware and either a Cloud-based or on-premise system.
The ability to login to a centralized database from anywhere allows you to look-up assets and ensure they are not missing or being over or under-utilized.
Keeping track of asset value throughout its lifecycle is important and can have financial benefits. Calculating each asset’s value can be done in our leading system at any time, with your choice of depreciation method.
Our powerful system makes it easy to keep tabs on which employees are using which asset and for how long.
At is core, asset tracking works by performing three main functions - documenting asset attributes, location identification, and tracking movement. There are other activities that take places such as taking pictures, capturing signatures when items move, scheduling maintenance events, performing maintenance events, depreciation calcuations, and many more. The act of performing physical inventory on your equipment and items is another input to an asset tracking system that allows its to accurately manage your shared resources.
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The starting point to knowing what you have is to uniquely identify each and every item. Most assets like electronic equipment have a unique identifier already such as their serial number. But they don't always have an easily scannable barcode of the serial number.
Plus, the items you need an asset tracking system for might not have something like that. That is why asset barcode labels exist, you can print your own or buy pre-printed barcode labels. Once you've got a method for identifying everything then you're well on your way to knowing what you have.
Locating assets is a critical task for many businesses. Typically, company-owned resources are stored and then shared throughout an office or spread out to multiple locations. Assets are moved when needed by individuals or to be made available for different projects. The challenging part is keeping track of all the movement and changes of possession over time.
With the asset tracking software, you can look on your pc to quickly find out where each asset is located and see who the assigned custodian is. Furthermore, if an item has been checked out or reserved for a period of time, you can find out when it will be returned, shipped back, or made available again..
Over time assets age and need to be fixed or maintained. These services are needed to ensure assets retain value and remain usable to the business. Keeping track of asset value throughout its lifecycle is important to the many businesses because of the effect on financial statements
Managing your assets with a tracking system allows you to log purchase order info, planned maintenance activities, and the details of the services performed in a digital database. You can even create alerts that are automatically sent when the dates are approaching. Calculating each asset’s value can be done in the software at any time, with your choice of depreciation method.
Because our Asset Tracking System is a logical leap forward from using spreadsheets or paper-based log sheets to manage valuable assets. Our robust Asset Tracking System provides a comprehensive solution for companies that need help taking a physical inventory, maintaining accountability, and controlling physical assets both on and off-site. It is very easy to lose track of the resources your business still relies on outdated forms of asset management, especially when dealing with hundreds of assets.
IT assets (i.e. IT equipment) are purchased and then deployed or implemented at work stations across multiple locations. Then business needs and personnel change, which scramble the IT setup. This common sequence of events is incredibly difficult to track because of the speed and unpredictability of which it occurs. Monitoring the costs, usage, product details, and locations of the assets accurately is a critical challenge. In order to stay ahead of this potential liability, asset control solutions such as Passport help streamline tracking efforts and reduce associated expenses.