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Balsz School District Case Study


Balsz School District, located in Phoenix, Arizona, consists of five school campuses with approximately 2,900 students enrolled. Balz School District looks to nurture the unique skills and abilities of all learners by empowering students to be globally competitive and innovative thinkers who contribute to their community’s sustainability. To this end, they provide their students with an ample amount of technological equipment.

The district needed an easy-to-use and menu-driven asset tracking system to accurately track educational resources using barcode technology to save time and money, as well as to have complete control over the movement of their equipment.

Using ASAP Systems’ Passport asset tracking barcode system provided Balz School District with the tools needed to successfully track and control school resources as they continue to grow. The day-to-day task of checking out and checking in these items was quickly and accurately accomplished by use of barcode labels and mobile scanners and tethered barcode printers.


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customer case

Keiser University Case Study


Keiser University is a private university, for over 30 years has maintained a practical, hands-on approach to career education by providing educational programs at the undergraduate and graduate levels in traditional and online delivery formats. “Our student centered approach remains at the foundation of our mission and continues to attract students who prefer a more personal learning experience,” said Christopher Coleman, member of the Management Information Systems Department at Keiser University “There was a need to control fixed assets within the university. Most fixed asset allocations were previously a line item entry and the growth of the company required the inventory of additional physical assets,”

With furniture, computers, system, audio visual equipment, medical equipment, and laboratory equipment all located on-site at their campuses and corporate offices—Keiser University needed a powerful and efficient inventory and asset tracking system to save time, money and keep control over the lifecycle of the movement of inventory.


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Case study about school asset management

Case Study: Maharishi University of Management


Maharishi University of Management is located in Fairfield, IA and is distinguished for pioneering what is known as “consciousness-based education”. The curriculum includes the practice of the Transcendental Meditation technique and has garnered much acclaim from celebrities such as David Lynch, Oprah Winfrey, and Jim Carrey— just to name a few.

In 2013, the School launched the David Lynch Masters in Filmmaking program in which a big component was providing students with state-of-the-art equipment access. In order to keep up with student demand for AV equipment and computers, and establish a high-level of accountability within the program, Maharishi University sought a barcode and web-based asset management system.

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Whitepaper about inventory management mistakes to avoid

Whitepaper: Five Costly Inventory Management Mistakes Schools Should Avoid


If your school is like most, inventory and/or asset management plays a critical role in daily operations. This whitepaper focuses on preventable issues that occur on a school and district-wide level due to outdated inventory management practices.

Topics include:

  • Equipment Checkout Issues
  • Lack of Accountability
  • Asset Mismanagement
  • Inaccurate Data Entry
  • Identifying School Property Loss

Read this whitepaper to become aware of these costly inventory management mistakes and avoid them altogether.


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Video Testimonials

Down Syndrome Connection BarCloud Testimonial

This video testimonial from Down Syndrome Connection explains how administrative employees used the check in/check out feature to keep track on where learning technological equipment, iPads and computers were checked out to and who currently has possession of the asset.

With an ever-growing inventory of technology equipment being purchased to support the learning process for children with down syndrome, the Down Syndrome Connection organization was able to effectively keep track of new assets being received and checked out to parents and students. This increased accountability, saved time and money and eliminated misplaced and lost equipment that are highly expensive.


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University of Hawaii-Maui College Education Testimonial

This video testimonial from the University of Hawaii-Maui College explains how ASAP Systems offered an efficient asset management system helping them track high-valued assets such as lab equipment, audio visual equipment, tools, and IT assets.  


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