Losing assets such as computers, AV equipment, tools, and more, is now a thing of the past thanks to Passport’s check-out/check-in feature. The equipment checkout module enables you to reduce equipment losses, write-offs, and purchasing costs by instantly logging essential equipment transaction data in a central location.

This real time fashion of tracking helps you eliminate data entry errors and ensure you always know who has which assets, where they are located, and when to expect them to be returned.

Key Benefits of Equipment Checkout Software

  • Accountability - Establish a digital and tangible audit trail of every transaction and asset relocation.

  • Location Support - Regardless of the asset location, you can always categorize information from a central location.

  • Increased Productivity - Staff always have the assets they need, helping to streamline their workflow.

How Does the Check-Out Check-In Feature Work?

Once the initial import and setup is completed, staff can use barcode scanners, smartphones and tablets to check equipment in and out. Passport supports the scanning of existing barcodes and custom barcodes created in the system to make the checkout process easy for every use case.

Ease of Use

See the check-out/check-in system of Passport in action. Easily check out, reserve and manage loaned assets by using our equipment checkout feature. This core functionality helps ensure everyone has their equipment when it’s needed.

Equipment Reservations

Easily setup individual asset reservations within Passport. With a central asset log, you can control internal and external requests for equipment while instantly knowing whether the items are available.

Manage Equipment At All Times

Use the Passport app on a mobile device or barcode scanner to check-out and check-in assets while you’re on the go. You can also assign due dates and transaction notes to know why an item was lent out and when it should be returned.

Check-Out/Check-In Reports

Find out when equipment was checked out and its current location by using Passport’s built in equipment reporting capabilities. By using ASAP System’s checkout software, you can generate reports on the fly and have them sent to you on a scheduled basis, allowing you to always be atop your company operations.

Maintain Accountability Over Assets

Reduce theft and maintain the condition of equipment by establishing a digital chain of custody. Passport automates check-in/check-out logging to ensure you always have access to mission critical information.

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