Increase Accountability with our Check-out / Check-in System

Losing assets such as computers, AV equipment, tools, and more, is now a thing of the past thanks to our Check-out / Check-in System feature. The equipment checkout module empowers you to decrease equipment loss, write-offs and purchasing costs by instantly logging essential equipment transaction data in one central location.

This real-time mode of tracking helps eliminate data entry errors and ensures the whereabouts of any asset, who is responsible for it it, and when to expect the asset to be returned.

How Does Check Out / Check In System Work?

Watch this video and learn how the Check-out / Check-in Feature works. This video explains the process the user has to go through in order to check out an item, either by referencing a reservation, a list code or simply by selecting the location where the items are going to be checked out to and by whom.

Reserve Equipment Ahead of Time

Easily schedule Asset Reservations within The Asset Tracking Software. With a centralized asset database, you will have the ability to control and monitor reservations requests for equipment while instantly identifying if items are available, already checked out, and when they are due for return. The Asset Tracking Software sends out overdue Alerts on Assets that have a past due check in date.

Equipment Reservation System

Mobile Equipment Management

Increase flexibility while allowing management to always be on top of assets. Use our Mobile app on a mobile device or barcode scanner to instantly Check-out / Check-in assets.

Mobile Equipment Management

Create Tangible Transaction Receipts

Enable users to create a transaction receipt at 'check in' or 'check out'. This feature adds a layer of traceability to your equipment management process by providing tangible proof of transactions. Receipts can be customized to include critical information such as contract/legal language, itemized lists, asset ownership, due dates, etc.

Asset Management Transaction Receipts

Link Asset items to each other

Our Asset Tracking Software allows you to link Asset Items to each other and create a parent-child relationship. The dependent Asset is set up as the “Child” and the asset it depends on is set up as the “Parent”. Without the Parent unit, the child unit will not function properly. For example, if you wish to assign a mouse, a laptop case and a laptop charger as assignees to a laptop, that process allows all items to be checked out and checked back in by scanning the parent (Laptop) asset barcode instead of having to scan each asset individually.

Mobile Equipment Management

Streamline Equipment Management

When combined with barcode labels and scanners, Our Check-out / Check-in system feature can provide you with High-level benefits

Accountability

Accountability

Establish a digital and tangible audit trail of every transaction and asset relocation.

Location Support

Location Support

Maintain Asset visibility at multiple locations and assign assets to locations, persons or group.

Productivity

Productivity

Improve equipment availability, operational readiness and asset usage.

Take a tour of Passport to see how it can work for your needs.
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