Checkout Equipment with Total Confidence

Losing assets such as computers, AV equipment, tools, and more, is now a thing of the past thanks to Passport’s check-out/check-in system feature. The equipment checkout module enables you to reduce equipment losses, write-offs, and purchasing costs by instantly logging essential equipment transaction data in a central location.

This real time fashion of tracking helps you eliminate data entry errors and ensure you always know who has which assets, where they are located, and when to expect them to be returned.

How Does Check Out / Check In System Work?

Take advantage automated depreciation calculations for assets over their useful life, and report on adjustments book values and depreciation expenses for auditing purposes. Set the reporting period, calculation period, acquisition value, and more before running your custom report.

Reserve Equipment Ahead of Time

Easily schedule individual asset reservations within Passport. With a centralized asset database, you can control and monitor internal and external requests for equipment while instantly knowing if items are available, already checked out, and when they are due for return.

Equipment Reservation System

Mobile Equipment Management

Use the Passport app on a mobile device or barcode scanner to quickly check out / in assets and create reports while on the go. Give users increased tracking flexibility while allowing management to always be on top of things.

Mobile Equipment Management

Create Tangible Transaction Receipts

Enable users to create a transaction receipt at 'check in' or 'check out'. This feature adds a layer of traceability to your equipment management process by providing tangible proof of transactions. Receipts can be customized to include critical information such as contract/legal language, itemized lists, asset ownership, due dates, etc.

Asset Management Transaction Receipts

Streamline Equipment Management

When combined with barcode labels and scanners, Passport’s check-out/check-in system feature allows staff to loan or rent out fixed assets without the need for extensive training and expensive equipment. High-level benefits include:

Accountability — Establish a digital and tangible audit trail of every transaction and asset relocation.

Location Support — Maintain asset visibility at multiple locations and assign assets to locations, persons or groups.

Productivity — Improve equipment availability, operational readiness and asset usage.

Take a tour of Passport to see how it can work for your needs.
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