Asset Tracking System for Education

Passport uses barcode-scanning technology to automatically track the location and status of your valuable educational resources at Schools, School Districts, Colleges, and Universities. You can easily loan Audio, Video, or IT equipment, including iPads and Chromebooks to classes or students with complete control.

Passport is suitable for all branches of education:

Asset Tracking for College Chemistry Labs
Equipment Tracking for University Computer Labs
Management System for School District IT Equipment
Equipment Tracking System for College/University Student Laptops

9 out of 10 education
customers who demo
our system find that it fulfills their specific
tracking needs


System Features for Colleges, Universities, Schools, and Districts

  • •   Track Assets by Barcode Location
  • •   Track whether an asset is active or inactive
  • •   Track Serial and Model Number by Barcode Scanning
  • •   Enable data field renaming
  • •   Enable addition of new items in the field
  • •   Assign Equipment Categories by College or University
  • •   Conduct standard reports for depreciation
  • •   Increased Accountability and Control
  • •   Conduct physical inventory for each College or University
  • •   Reconcile physical inventory to book inventory
  • •   Keep equipment photographs
  • •   Maintain equipment cost records
  • •   Generate management reports
  • •   Schedule asset maintenance
  • •   Schedule transfers to other locations
  • •   Record notes for each asset
  • •   Print barcode labels and catalogs
  • •   Export data via PDF, Excel, Word, HTML, etc
  • •   Use barcode scanners or smartphones & tablets
  • •   Work with virtually all types of asset labels
  • •   No programming required
  • •   User configurable to your specifications

Asset Tracking for Education

Commonly tracked assets in the education industry range from audio/video equipment,
computers, and tablet PCs, to important documents. Tracking your assets helps schools, colleges,
and universities save money by increasing accountability and eliminating lost or misplaced assets.

Audio/Video Equipment

Keep an audit trail of who had an item for every time it was moved via barcode scanning, providing immediate access to asset location, or checking out-in equipment to certain individuals.

Audio/Video Equipment Management for Colleges, Universities, Schools, and Districts

School Equipment & Furniture Tracking

Configure the system to track equipment used in all classrooms such as microscopes, utensils and tools by renaming asset data fields, assigning asset categories and attaching documents and pictures.

Assign College and University Assets to Specific Rooms

Laptops & Tablets

Keep an audit trail of who had a school or university-owned laptop or Tablet PC for every time it was moved via barcode scanning, providing immediate access to asset location, or checking out-in IT assets students or faculty.

College and University IT Equipment Tracking with Barcode

IT Asset Tracking

Identify and track all high-valued IT assets using serial numbers, model numbers and asset numbers. Also schedule asset maintenance and calibrated events to eliminate and prevent missed maintenance schedules.Track IT assets in all locations and departments of Colleges, Districts, and Universities.

College, School, District, and University Computer Lab Asset Tracking System

Document Tracking

Track any documents such as delivery receipts, stored documents, medical records, financial records or legal records to increase organization with immediate access to important files.

Educational Document Tracking for Schools, Colleges, Districts, and Universities