Asset Tracking for the Local Government

Passport provides an asset tracking solution geared towards helping departments in local (municipal and county) governments track and manage equipment, vehicles, tools, and people. Track assets by location, serial numbers, and user as they are checked out and in, all via barcode scanning. Configure asset reports to view the real-time status of assets or historical activity records. Also, Passport keeps assets up-to-date by tracking scheduled maintenances and equipment calibrations​.

ASAP Passport is suitable for all agencies within the Local Government including:

Asset and Inventory Management System with Barcode Scanning
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Municipal Government System Features

  • Search for assets, items or documents by location
  • Track whether an asset is active or inactive
  • Track serial and model number with barcode
  • Enable data field renaming
  • Enable addition of new items in the field
  • Assign asset categories
  • Conduct standard reports for depreciation
  • Increased Accountability and Control
  • Conduct physical inventory
  • User configurable to your specifications
  • Reconcile physical inventory to book inventory
  • Keep asset photographs
  • Categorize equipment using numerous
         classifications that you can create on your own
  • View detailed information for a particular asset,
          item or document
  • Keep an accurate count of inventory items
         and know exactly when to reorder
  • Create detailed statements
  • Learn once use multiple times
  • Maintain department asset cost records
  • Generate management reports
  • Schedule equipment maintenance
  • Schedule transfers to other locations
  • Record notes for each asset
  • Print barcode labels and barcode catalogs
  • Export data via PDF, Excel, Word, HTML, etc
  • Use barcode scanners, smartphones, or tablets
  • Work with virtually all types of equipment labels
  • No programming required
  • Use RFID and barcode to track of who is using
         something, where it's being used and how much
         is left
  • Run reports that evaluate your inventory
         in any way that you stipulate
  • Scale the system to fit current and future needs
  • Automatically capture data and create
         detailed reports
  • Use a hand-held barcode scanner to scan
         barcoded products when they arrive

Asset Tracking for the Local Government

Here are several commonly tracked assets in the government industry ranging from tools, trucks, and phones, to important documents and equipment used in different sectors of the government. Efficiently tracking government-owned assets helps departments save money by increasing control, and by eliminating the possibility of losing or misplacing items.

Equipment Tracking

Keep an audit trail of who had an item for every time it was moved via barcode scan, providing immediate access to asset location, and checking out-in government-owned equipment to individuals.
Asset and Inventory Management System with Barcode Technology

Vehicle Tracking by Department for Municipal and County Government

Vehicle Tracking

Configure the system to track municipal and county government equipment and vehicles by renaming asset data fields, assigning asset categories, and attaching documents and pictures. In addition, keep track of vehicle maintenance events, and never miss a scheduled maintenance date again.

Smartphones and Tablets

Track assets quickly and easily with mobile handheld scanners, smartphone devices, and tablet PC's to conduct check out-in transactions, locate inventory items, scan, and track assets with barcode scanning—anytime, anywhere.
Municipal and County Government Asset Management with Smartphone and Tablet Scanning
Municipal and County Government IT Asset Management

IT Assets and Furniture Tracking

Identify and track all expensive municipal government IT assets using serial numbers, model numbers, asset numbers department, and barcode. Also, schedule asset maintenance and calibrated events to eliminate and prevent missed maintenance schedules.

Document Tracking

You can even track any documents such as delivery receipts, stored documents, medical records, financial records or legal records.
Document Tracking and Management by Department for Municipal and County Governments
Municipal and County Government Employee Tracking By Department

Employee Tracking

The ability to track time duration at a site location, or simply track patients or employees.
Get started today with a trial of our system
for any government department!