Inventory system and asset tracking customer logo1
Inventory system and asset tracking customer logo2
Inventory system and asset tracking customer logo3
Inventory system and asset tracking customer logo4
Inventory system and asset tracking customer logo5

What is an Inventory System?

An inventory system combines desktop software, barcode scanners, barcode labels, and mobile devices to streamline the tracking of inventory items (e.g. consumables, goods, SKUs, supplies, etc.) as product flows through a warehouse environment. This could be a single stockroom or multiple warehouses spread across the country.

Inventory Management System Diagram

How Inventory Management Works

At its core, inventory management works by tracking two main functions of your stockroom or warehouse — receiving (incoming) and shipping (outgoing). Inventory management also includes tracking movement, relocation, raw materials (decremented) and finished goods (incremented). Physical inventory counts may be utilized for accurate tracking of inventory levels as well.

Common Inventory Applications

  • Warehouses
  • Stockrooms and supply rooms
  • Distribution
  • Offices and classrooms
  • Facilities management
  • Light manufacturing
  • Work-In-Progress

Popular System Functionality

  • Print barcode labels
  • Create purchase orders
  • Receive, relocate
  • Create sales orders
  • Pick/Issue, dispose
  • Physical inventory counts and cycle counts
  • Create, run, schedule and share reports

Benefits of an inventory tracking system

The goal of inventory system is to accurately know current inventory levels and minimize understock and overstock situations. Whether you are tracking inventory used to perform a service or sold to customers, a barcode inventory solution provides staff accountability and minimizes inventory stockouts and shrinkage. By efficiently tracking quantities across stocking locations you’ll have insight and be able to make smarter inventory decisions. An inventory system provides the necessary knowledge both for the warehouse worker to perform daily tasks and management to have product and financial insight.

Inventory System Improves Bottom Line

Improve Your Bottom Line

You'll spend less time on inventory stock control, and reduce understock and overstock.

Barcode System Improves Accuracy

Improve Accuracy

Eliminate data entry errors by using mobile barcode scanners to scan stock item barcodes.

Inventory Software Improves Company Workflow

Improve Company Workflow

Share inventory data with colleagues and standardize inventory management system tasks.

Picture of an organized warehouse where an inventory management system has been implemented.

Know What You Have

The starting point to knowing what you have in an inventory management system is to identify what you're tracking. Most product has a part number, SKU, catalog number, or something similar, but not always is that identifier a scannable barcode. That is why barcode labels exist, you can print your own for placing in the stocking location (just one barcode label needed) or per part (multiple barcode labels needed.) Once you've got a method for easily identifying what is coming and going you're well on your way to knowing what you have.

Does Everyone Perform Inventory Management the Same Way?

Everyone performs inventory management differently! Yes the core idea is the same but the details are what makes one system different from another. Systems need to be configurable to some extent, meaning they are suitable for a broad range of inventory and business environments. You can create your own inventory solution that is right for you by personalizing certain aspects.

User Access

If a warehouse employee is only responsible for receiving inventory and relocating it, admins can set role based permissions and interface settings to simplify workflow for this user and prevent unauthorized access.

Data Fields

Your warehouse may not be generating the purchase orders (PO’s) or may not need to receive against them in the software. System configuration allows this functionality to be turned off. This means there won't be a PO area in the user interface, nor will there be a PO data field onscreen when receiving inventory.


Some teams need their system to include features such as cost tracking and reorder management, while others require multi location and serialized inventory tracking, others may only need the barcoding and mobile device capabilities. Our system allows you to include only the features that you need. For a full Feature List Click here.

SKUs, Stock, and Inventory

Inventory represents a business’s stocked goods or materials, this can be raw materials or finished goods. The terms SKU, stock and inventory are often used interchangeably. You can think of inventory as raw materials that are consumed when building an assembly, supplies to do a job, inputs in a production process, or finished goods or products sold to customers.

Typically, inventory is stored in a warehouse or storage area and the basic three attributes to identify tracked by location, SKU, and quantity. Batch or lot numbers are often used to track perishable inventory items, such as food or medications, in groups based on expiration or production dates. In addition, inventory such as parts and components can be tracked by serial numbers.

Examples of Stock Inventory

Your Next Step

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